Plan the work, run it, invoice it — in one system
Taidi is an operations system built for cleaning and facility-service companies. The office plans the week in a calendar, crews complete visits on their phones, and finished visits become invoices.
Finnish and English. Built around Y-tunnus, VAT, e-invoicing and Finnish public holidays.
A week is a floor: it counts as covered only where the passes overlap
A trained cleaner never butts a new pass against the last one — each stroke overlaps the previous by about a third, because the gap between two perfect passes is exactly where the dirt survives. A week works the same way. When the plan lives in three places, the gaps stay invisible until a customer calls.
The plan lives in a spreadsheet
Shifts sit in a sheet, changes sit in a message thread, and the real version sits in someone's head.
Keys and instructions are scattered
Access details for a site are in an old message, if they were written down at all.
Hours are collected after the fact
Working hours and kilometres get pieced together at month end from memory and scraps of paper.
Invoicing runs behind the work
Finished work turns into an invoice only once someone has time to go through the visits by hand.
The office and the field on one system
Information travels one way: from the plan to the work, and from the work to the invoice.
Plan the week in the calendar
Set up recurring contracts, assign visits to teams and people, and see the load in hours and kilometres. Absences show up in the same view.
Crews complete visits on their phones
The cleaner clocks in, opens the day's visits, works through the checklist and logs kilometres. Site access details sit in the same view.
Finished visits become invoices
Build an invoice from completed visits, check the lines and VAT, and send the PDF. Hours feed payroll, and the period can be locked.
What Taidi does
Everything below is available today.
A calendar that shows the whole week
Day, week, personnel and map views over the same data. Visits can be dragged, and recurring contracts are defined once.
- Day, week, personnel and map views
- Recurring contracts and drag-to-move visits
- Teams, personnel and workload in hours and kilometres
- Absences: sick leave, holiday and other time off
- Finnish public holidays and visit search
- Booking reminder by email around 24 hours ahead
Two views of the same week
Plan, follow and invoice
For the officeA browser-based admin portal where the week gets built and work turns into revenue.
- The calendar in four views
- Customers, sites and contracts
- Employees, teams and absences
- Invoices and products
- Figures and the audit log
Start a shift and complete visits
For the fieldA browser app that installs to the phone's home screen.
- Clock in and out, plus breaks
- The day's visits and checklists
- Photos and notes on a visit
- Site access details
- Hours, kilometres and trip logs
Integrations
3 available2 in progress
We say plainly what is available and what is still being built.
Available
Available
Available
In progress
In progress
Finnish cleaning and facility-service companies where the work is planned in an office and carried out on site. There is an admin portal for the office and a separate app for the crews.
No. It runs in the browser and can be added to a phone's home screen, so there is nothing to fetch from an app store.
The pay model decides what the employee sees. Hourly staff get clock-in and breaks; for job-based staff clock-in is hidden and the view centres on visits.
Invoices are produced as PDFs, and the NoCFO integration syncs customers and products. Procountor and Netvisor integrations are in development.
We set up the organisation, import your customers and staff, and build the recurring contracts together. Book a demo and we'll work out a timeline for the size of your operation.
Each organisation's data is separated from every other, and access follows the person's role. The audit log can be searched afterwards.
Let's walk through Taidi together
Tell us roughly how many people and sites you have, and we'll show the system at the size of your operation. We'll answer pricing questions too.